Vacancy: Project Office Manager
Location: East London
Availability: January 2025
Description:
The Project Office Manager will oversee and manage the operations of the Project Office at a training institution. This role ensures that all training-related projects are planned, executed, and delivered on time, within scope, and aligned with organisational objectives. The individual will play a critical role in coordinating resources, managing risks, and ensuring effective communication across teams and stakeholders.
Key Responsibilities:
- Project Management:
- Develop and manage project plans, schedules, and budgets for training programmes and initiatives.
- Monitor and track project milestones and deliverables.
- Ensure all projects align with institutional goals and comply with relevant regulations and standards.
- Resource Coordination:
- Coordinate and allocate resources, including trainers, materials, and facilities, to meet project needs.
- Manage relationships with external vendors, suppliers, and service providers.
- Team Leadership:
- Lead and supervise the Project Office team, ensuring roles and responsibilities are clearly defined.
- Provide support and guidance to project team members to enhance productivity and efficiency.
- Stakeholder Engagement:
- Act as the primary point of contact for project-related communication between internal teams and external stakeholders.
- Facilitate meetings, workshops, and status updates with all relevant parties.
- Risk and Issue Management:
- Identify potential risks and implement mitigation strategies to minimise project disruptions.
- Resolve project-related issues promptly and escalate where necessary.
- Monitoring and Reporting:
- Develop and deliver regular project performance reports, including progress updates, risks, and budget status.
- Analyse project outcomes and recommend improvements for future initiatives.
- Compliance and Quality Assurance:
- Ensure all projects adhere to institutional policies, QCTO guidelines, and other regulatory requirements.
- Conduct quality assurance checks on training materials, delivery methods, and project outcomes.
- Continuous Improvement:
- Evaluate existing project management processes and propose enhancements to improve efficiency.
- Stay updated on industry trends and best practices in project management and training.
Qualifications and Skills Required:
- Education and Experience:
- Bachelor’s degree in project management, Business Administration, Education, or a related field.
- At least 3 – 5 years of project management experience, preferably in the education or training sector.
- Professional certification (e.g., PMP, PRINCE2) is an advantage.
- Skills:
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in project management tools (e.g., MS Project, Trello, Asana).
- Analytical mindset with a focus on problem-solving and decision-making.
- Ability to manage multiple projects simultaneously and adapt to changing priorities.
- Personal Attributes:
- High level of attention to detail.
- Strong leadership and team-building capabilities.
- Proactive and solution-oriented approach.
- Commitment to maintaining high standards of quality and compliance.
Key Performance Indicators (KPIs):
- Percentage of projects delivered on time and within budget.
- Stakeholder satisfaction ratings.
- Reduction in project risks and issues over time.
- Efficiency improvements in resource allocation.
- Quality and compliance scores for project outcomes.
Please send CV to hr@respond2vacancy.co.za, and use “Project Office Manager” as your subject title.
- Applicants should reside in East London area.
- Please consider your application as unsuccessful should you not receive a response within 14 days.
- The company reserves the right not to fill the position if a suitable candidate is not found.
